About the Role
The Programs and Operations Coordinator is responsible for developing and booking AOOA’s public programs and events, and assisting with admin and general operations to ensure the successful execution of all programs. AOOA hosts approximately 80 workshops, tours, happy hours, brunches and events per year.
The person in this role will play a pivotal role in the day-to-day operations of our farm, as well as the planning and execution of events/workshops aimed at promoting our mission. This position requires a highly-organized self-starter, with a strong attention to detail who is able to understand our culture, develop programming around it and execute it.
The ideal candidate is a resourceful and a clear communicator who can handle multiple projects concurrently. Flexibility to adjust schedules based on the timing of events and operational needs is a must. Weekend availability is a must from April to October; candidates must work weekend days to facilitate workshops and events, as needed. Typical days off during the open season are Monday and Wednesday from April - End of October. A lighter and weekend free schedule is available from November - March. During the winter months, from November to March this role shifts more heavily toward administrative duties, including grant writing, project and program planning, strategic development, fundraising support, and refining systems or resources to strengthen the next program cycle.
Compensation & Benefits
This position reports to the Project Director and works closely with the Marketing Director and Board Director. Salary commensurate with experience starting at $25 an hour. This is a full time job approximately 30-37 hours a week and includes full benefits: 401k; health insurance; vacation days, sick days, holiday; employee discount; and weekly produce share.
Other benefits include:
Opportunities for professional development and growth within the organization
Meaningful work that contributes to positive social and environmental impact.
Access to farm-fresh goods and other perks associated with AOOA's programs and activities.
Essential Duties & Responsibilities
PROGRAMS & EVENTS
Support daily operations and program delivery with a strong focus on logistics, coordination, communication and customer service
Plan, coordinate and execute public workshops, events, brunches, tours and happy hours (approx. 80 annually)
Book and liaise with artists, instructors, and partners
Manage event communications, logistics, supplies, and day-of support
Maintain records, attendance, payments, and post-event reporting
Publish events on platforms like Eventbrite, Facebook, and local calendars
Create and manage Eventbrite pages for workshops/tours/events with all workshop & event details
Maintain operations calendars
Manage all private event bookings and execution: field incoming inquiries, coordinate with customers, manage expectations, prepare proposals, send contracts and invoices, ensure timely deposits, communicate and coordinate with kitchen staff, follow up with customers post-event
Prepare weekly event schedule for the team with food & beverage requirements
ADDITIONAL OPERATIONAL AND ADMINISTRATIVE SUPPORT
Assisting/supporting farmstand cafe and during happy hour activities
Provide administrative support including data entry, internal reporting, and communications follow-up, scheduling, outreach and documentation
Support staff with operations and administrative support as needed
Provide customer service promptly and professionally
Represent AOOA internally and externally, articulating mission and programs to diverse funding and community audiences
Help execute, develop and maintain special projects including the artist-in-residence program, Story Stroll, Scavenger Hunt experience, pond ecosystem adventures…
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
Required Qualifications
Experience in event planning, hospitality, operations, or business administration, ideally within a nonprofit, agricultural, or hospitality setting
Strong written and verbal communication skills
Excellent organization and multitasking abilities
Familiarity with Google Drive, Square, Wix, Asana
Adobe Creative Suite skills (InDesign, Illustrator, etc.) a plus
Passion for good food, good ag and community engagement
Equal Opportunity Employer
AOOA is an equal opportunity employer and is committed to diversity, equity, and inclusion in all aspects of employment. We welcome applications from individuals of all backgrounds and strive to create a supportive and inclusive work environment for all employees.
To Apply
Please send a resume and letter of interest explaining your fit for the position to alix@alloneoneall.com.